Tender supply: the documents to ask for

Clause 4(1) of the Order puts the duty plainly: every steel product named in Schedule 1 must bear the Standard Mark under a BIS Scheme-I licence. Clause 3(2) adds the paperwork, that every consignment of the same product must travel with a test certificate bearing the mark. TMT bar sits at Serial No. 11 of Schedule 1, covering IS 1786:2008, so on 8 mm and above both duties bind on a government tender exactly as they bind on an ordinary sale.

Below 8 mm the same Serial No. 11 carves the size straight out, in as many words: except for high strength deformed steel bars and wires of sizes less than 8 mm. 6 mm is still a nominal size IS 1786 lists, so a mill whose licence covers that size group may mark it voluntarily, but nothing in the Order compels it to. 5.5 mm is a trade size the standard does not list at all, so it was never a candidate for the mark in the first place. A tender line written for 5.5 mm or 6 mm cannot lawfully demand either document on that ground, whatever the department's own form says; ask what the bundle in front of you is actually carrying instead of assuming either way.

The GST invoice is ours to issue. The mill has no part in that paperwork. A tender-supply bill is cut on 10AAUFJ2571R1ZR, the GSTIN Jay Shree Infra is registered under, and a department's accounts section will usually want the buyer's name on it to match the tender's own paperwork exactly, so say the name you want on the bill when the order is placed, before the vehicle leaves.

Sariya sells here per piece and by weight both, and which basis a line is on moves with the grade and the brand, so it is settled on the call before the rate. Where the sale is on weight, the weighbridge slip is the document that decides the bill, and it is worth asking for the slip to travel with the load instead of being read out over the phone afterward. Where the sale is per piece, the count on the challan is the one that matters, and a weighbridge slip is not needed.

The challan is what travels in the vehicle: quantity, size and the destination, written before the driver leaves. That is also where the brand and grade the tender actually asked for gets fixed on paper, instead of only being said at the counter, because a department's own file wants the name in writing and a phone call is easy to forget. Ask for it in the same words the tender's line item uses.

Read us the tender line exactly as it is written, the size, the grade and the make it names if it names one, and we will say at once which of the six can travel with that particular order. TMT bar and structural steel go out across all 34 blocks of Saharsa, Supaul and Madhepura in our own vehicles, and the size and grade logic behind what we stock is on the TMT bar page; what a mark on the bundle does and does not prove is worked out further on the branded vs local TMT guide.

Split the order across two despatches and each one carries its own test certificate, because the standard's own scheme ties each certificate to its own consignment; a whole order does not share one certificate between two vehicles. Say at the time of booking whether the department wants the GSTIN and the bill name in a particular form, since that detail sits on our own credentials page, and it is easier to fix once than to reprint a bill after the vehicle has gone.

None of the six is a substitute for the structural drawing. Which grade a slab or a column needs is the engineer's call; the shop does not decide it. A test certificate only says the delivered cast met IS 1786 for the size and grade it names; whether that grade is right for the job is a separate question, and the drawing answers it.

A tender or a department can always ask for more than the law does: a named approved make, a third-party lab report, or a vendor registration a bigger contractor already carries. Where a line asks for something none of the six above covers, say so on the call, before the order is booked.